Participating and Commenting on Conservancy Board Teleconference Meetings
During the COVID-19 pandemic, the State Coastal Conservancy is conducting business remotely as we comply with State of California and local government orders to shelter in place. All Conservancy Board meetings will de conducted via teleconference. Though there will be no physical meeting location for attendees, the public is welcome to participate in the meeting by observing and by providing written and oral comments.
Meetings will be conducted over Zoom teleconference. The teleconference will be used to present pictures and verbal descriptions of the project. Although you will have the best experience by using the Zoom link, if you do not have access to a computer or to the internet, you can follow the meeting by telephone only. Do not use Zoom and the phone dial-in simultaneously – this causes audio feedback and echoes.
Please note, chat function will be disabled for the duration of the meetings. This is to avoid ex parte conversations and comply with public meeting requirements. If you need technical assistance during the meeting, please email firstname.lastname@example.org .
Information on how to join each meeting are in that meeting’s agenda. The instructions below outline how members of the public can provide public comment. This video explains how members of the public can participate in our teleconference meetings: https://www.youtube.com/watch?v=7zTpebCWuUo
Providing Public Comment
There are several ways for the public to provide comments during the Conservancy’s teleconference meeting. Comments will be limited to three minutes. Time limits may be adjusted at the Chair’s discretion and depending on the number of people wishing to speak. These are:
- Send an email in advance to: PublicComments@scc.ca.gov . Email comments received by 5pm the day before the meeting will be entered into the record and shared with Conservancy Members but not read aloud during the meeting. Please include in your email the agenda item number for the item you are commenting on, unless it is a non-agenda item. If you want your name and organization included in the public record, please include in your comment. Emails received after 5pm the day before will not be considered by the Conservancy.
- Leave a voicemail in advance at 510-286-4182. Voicemails received by 5pm the day before the meeting will be entered into the record and shared with Conservancy Members but not read aloud during the meeting. Remember to include in your message the agenda item number for the item you are commenting on, unless it is a non-agenda item. If you want your name and organization included in the public record, please include in your comment. Voicemails received after 5pm the day before will not be considered by the Conservancy.
- Provide comments directly during the meeting. During the teleconference, attendees will have an option to use the “Raise Hand” function to be unmuted and make their comment. Comments on agenda items can be made at the end of each item. Comments on items that are not on the agenda must be made during Public Comments on Non-Agenda Items. If you want your name and organization included in the public record, please state at the beginning of your comments.
- Individual Public Comments will be limited to three minutes. Time limits may be adjusted at the Chair’s discretion and depending on the number of people wishing to speak.
- Total time for Public Comments on Non-Agenda Items will be limited to 30 minutes.
- If you are joining by telephone, press *9 to “Raise Hand” and be called on by the Chair to make your comment.
During this extraordinary time, and as we explore new ways of doing business and new technologies, we ask that you remain patient with us.
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